BAFUNCS Privacy Policy

The following explains BAFUNCS’ privacy policy, including how we use or share your personal information.

Managing your Personal Data

When we use your personal data, BAFUNCS is what in terms of the General Data Protection Regulation (GDPR) we call the Data Controller. This function rests with the Association’s Website Manager, acting under the aegis of the Executive Committee (ExCo).  This statement of policy has been approved by ExCo; it is reviewed and updated on a regular basis, as circumstances change.

As the Data Controller, we must:

  • Only keep your data that we need to provide services
  • Keep your records safe and accurate
  • Only keep your data as long as we have to
  • Collect, store and use your data in a way that does not break any data protection laws.

Things you can do to help us:

  • Tell us when any of your details change;
  • Tell us if any of the information we hold on you is wrong;
  • Update your own Membership Profile on-line, if you can; and
  • Check the GDPR box in your profile to indicate your agreement to the Association using your personal data as explained in this policy statement.

Your Membership Profile

The information we have about you is contained in your on-line Membership Profile. This profile has two elements:

1.Your personal details, which you have provided and which you can update on-line, when you are signed into the Members’ Area of the website. Our Membership Secretary ( will also be happy to update it on your behalf, if requested.

2.Your administrative details, which are maintained by authorised Administrators (Membership Secretary, Subscriptions Secretary, Website Manager). Most of this information (membership type, regional affiliation, etc) is visible to the individual member concerned but editable only by an Administrator. The balance consist of notes on administrative status (e.g. "subscription paid") already known to the individual member; this can be provided to the member upon request.

The Association does not keep any bank account information on its members.  

Use of your Membership Data

The Association uses your Membership Data in several different ways:

  • The Annual Membership List, which is made available (on-line or in print) to all members of the Association. This provides your name, address, telephone number, region, type of membership and UN agencies worked for.
  • The On-Line Membership Directory, which is accessible and searchable by any on-line member who is signed in. This provides the same information as is included in the Annual Membership List, and is fully up-to-date, as compared with the annual list, which is rapidly overtaken by individual changes.
  • The Biannual Newsletter contains a summary of membership changes and is mailed to all members who would like to receive a hard copy; on-line members can opt out of receiving such hard copies by ticking the applicable box in their profile.
  • The Website Bulletin is periodically issued to on-line members, containing the latest news from the Association. Using MailChimp software, on-line members can subscribe or unsubscribe to this at any time.
  • National and Regional Managers are also provided with membership data for their administrative purposes.
  • Emergency Contact details you have provided may also be provided to a specific manager, on a case by case basis and in special circumstances.

The Association does not provide your personal information to any third party or commercial entity.

Use of Cookies 

Upon visiting this website for the first time, you will be greeted with an option to Accept Cookies. Cookies are disabled until you consent whether you'd like to accept them. If you decide to accept, the page will reload shortly after with the cookies enabled. If you'd like to learn more, click the learn more link in the consent options bar.

What is a cookie? A cookie is a small file that asks for your permission to be placed in your web browser or program data sub-folders. The file is added and the cookie helps us to measure and analyse: website traffic and visitor behaviour. Cookies allow web applications to respond to you as an "individual". The web application can tailor its operations to your needs, likes, and dislikes by gathering and remembering information about your "preferences". We also use traffic log cookies to identify which pages are being used. This helps us to analyse data about web page traffic and improve our website in order to tailor it to your needs. We only use this information for statistical analysis. Overall, cookies help us provide you with a better user experience, by enabling us to monitor which pages you find useful and which you do not.

A cookie in no way gives us access to your computer or any sensitive information about you, other than the data you choose to share with us.

Affiliate links and banner ads placed on this website also uses cookies. By clicking on an affiliate link or affiliate banner ad, it means that “your” actions will be tracked.

If you do not wish for this to happen, please DO NOT click on any links or banners that you see on this website. Most (Not all) of the affiliate links placed in the content of this website are marked with (Affiliate link).

If for any reason you decide that you do not like cookies, you can simply change your browser settings even after you've accepted them. However, please be aware that this may prevent you from taking full advantage of our website, content, and offers.

Contacting Us

If you have any questions about the BAFUNCS Privacy Policy, please contact our Website Manager at

If you have questions about your Membership Profile, please contact our Membership Secretary at

Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be announced in the next Website Bulletin and posted on the BAFUNCS Website and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our site following the alterations. We recommend that you check this page regularly to keep up to date.

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